Booth Planner
What is Booth Planner?
Booth Planner is an AI business platform built for photo booth hire companies. It handles the work between receiving an enquiry and closing the books on a completed booking — quotes, contracts, payments, planning, and reporting — in one place.
Booth Planner
Running a photo booth business means a lot of admin before anyone steps in front of a booth.
Built for photo booth hire
Most business software is built for anyone, which means it fits nobody particularly well. Booth Planner is designed around the way a photo booth hire business actually works: enquiries come in, quotes go out, contracts get signed, deposits land, jobs get staffed, booths get set up, and the money gets counted afterwards.
Every term inside Booth Planner reflects that. A job in your diary is a booking. The document you prepare before the day is a run sheet. Nothing has been repurposed from another industry and relabelled.
From first enquiry to final payment
When an enquiry arrives, Booth Planner reads it, scores it, and drafts a reply in your own voice, so you can respond quickly without writing from scratch every time. From there it builds an itemised quote, generates a contract ready for e-signature, and takes the deposit by card — then chases the balance automatically when it falls due.
Clients get a planning portal where they can review details, answer questions, and track what is still outstanding. You stay in the loop without managing a thread of back-and-forth emails.
Briefed and staffed before every booking
Before each booking, Booth Planner writes a run sheet — a structured brief covering the job details your team needs on the day. You assign team members directly inside the platform, and they receive their brief automatically.
That means fewer calls the morning of a booking and less risk of something being missed because it only existed in someone's head.
Profit reporting that is actually useful
Booth Planner tracks income and costs at booking level, so you can see which jobs, event types, or periods are most profitable rather than waiting until the end of the year to find out.
The reporting is straightforward: revenue, costs, and margin, presented clearly so you can make decisions based on real numbers.
Who it is for
Booth Planner is for owner-operators and small teams running photo booth hire businesses in the UK. Whether you run one booth or several, the platform scales with your volume without requiring you to hire extra admin staff to keep up.
If you currently manage enquiries by email, quotes in a spreadsheet, contracts as PDF attachments, and payments through a separate card link, Booth Planner replaces that patchwork with a single connected workflow.
Booth Planner questions
Does Booth Planner work for any type of photo booth?
Yes. The platform manages the business side of a booking regardless of which booth format you operate — enclosed, open-air, mirror, or otherwise. It does not control the booth hardware itself.
Can it really reply to enquiries in my voice?
Booth Planner drafts a reply based on the incoming enquiry and the information it holds about your business. You review and send it, so you stay in control of every communication that goes out.
How does the contract signing work?
Booth Planner generates a contract from your booking details and sends it to the client for e-signature. Both parties receive a signed copy once it is completed, and the status updates automatically in your dashboard.
What happens if a client misses a payment?
The platform chases outstanding deposits and balances automatically according to your payment schedule. You can see which bookings have unpaid amounts at a glance without manually following each one up.
Do my team members need their own logins?
Team members can be assigned to bookings and receive their run sheet brief through the platform. Access is managed so each person sees what is relevant to them.
Is there a long contract to sign up?
Booth Planner is a subscription platform. Details of current plans and terms are available on the pricing page — there is no requirement buried here to commit to a lengthy contract before you have tried it.
No card required. Cancel any time.